Public sample / not customer work
AEC proposal compliance matrix
Built retrospectively from Spotsylvania County RFP 26-37-KB for Transportation On-Call Engineering Services. The solicitation closed July 29, 2026.
This excerpt demonstrates the working method. It is not a complete response, a compliance opinion, or advice to any bidder.
Control dates
| Event | Source | Date / status |
|---|---|---|
| RFP posted | Page 5 | June 29, 2026 |
| Questions deadline | Page 1 | July 22, 2026 at noon |
| Proposal deadline | Pages 1 and 5 | July 29, 2026 at 2:00 p.m. |
| Submission channel | Page 9, IV.B | Electronic through eVA |
Requirement matrix excerpt
Status and response location would be populated against the buyer’s current draft and approved content.
| ID | Source | Requirement | Response location | Owner | Risk |
|---|---|---|---|---|---|
| ADM-01 | Page 9, IV.B | Submit electronically through eVA before the deadline; late proposals cannot be accepted. | Submission checklist | Proposal lead | Critical |
| ADM-02 | Page 10, IV.G | Monitor the County site and eVA for updates and addenda before submission. | Addendum log | Proposal coordinator | Critical |
| ORG-02 | Pages 11–12, V.D | Organize in RFP order, number pages, reference requirement identifiers, and include a cross-referenced table of contents. | Whole submission | Proposal coordinator | High |
| ATT-01 | Pages 12–13, V.G.1–17 | Submit the 17 separately titled files listed by the County. | Attachment register | Proposal coordinator | Critical |
| ATT-02 | Page 12, V.G.7 | Prime submits SF330 Parts I and II; every subconsultant submits Part II. | Attachment J | Proposal lead + subs | Critical |
| EVAL-03 | Pages 13–14, V.H.3 | Provide resumes, key-person portfolios, relevant competence, local-government experience, and evidence the team has worked together. | Proposed project team | Project executive | High / 30 pts |
| COM-01 | Page 14, V.I | Do not include cost estimates in the initial proposal. | Final QA exclusion check | Proposal lead | Critical |
Final-sweep excerpt
- All 17 required attachment types are present or have a documented applicability decision.
- SF330 Part II is present for every subconsultant.
- Each scored criterion is traceable to a response section and approved evidence.
- Addenda are current, acknowledged, and separately attached.
- Pricing and cost estimates are absent from the initial response.
- The upload owner, credentials, and buyer-controlled upload time are confirmed.
Deliberate boundaries
This sample does not write the technical approach, select personnel or projects, determine whether claims are accurate, interpret contract terms, create pricing, or submit on a bidder’s behalf.