Requirements matrix
Every instruction, form, attachment, and scored criterion mapped back to its source page.
AEC Proposal Surge Desk
Proposal capacity without another platform.
Focused execution support for one live RFP or RFQ when the deadline cannot wait for a new hire or a software rollout.
Discuss one pursuit72hour target turnaround
$2,500fixed first-pursuit fee
1live RFP or RFQ
The situation
The pursuit is live. The proposal team is already full.
Proxima provides bounded execution capacity around the parts that become fragile under deadline: requirements, schedules, ownership, content gaps, and final QA.
This is not proposal software and it is not outsourced win strategy. Your team retains the client relationship, technical story, commercial decisions, and final submission authority.
What you receive
A reviewable control layer for the pursuit.
Submission plan
A practical schedule with internal review checkpoints, dependencies, and final delivery controls.
Owner & gap register
Missing content, evidence, and unresolved requirements assigned to the right internal owner.
Annotated draft review
One review of the current draft against the solicitation, with concrete issues and source references.
Final compliance sweep
A last pass for omissions, inconsistencies, attachments, signatures, and unresolved submission risks.
Clean handoff
A concise unresolved-risk list so the proposal lead retains control of every final decision.
Bounded intake
Enough context to help. Nothing we do not need.
What we need
The complete solicitation and addenda, the deadline, the current outline or draft if available, relevant approved resumes/project sheets, and one proposal owner for questions.
What we never need
Your CRM, email account, entire proposal library, pricing system, submission credentials, or permission to invent technical claims. Documents can remain in a buyer-owned secure folder.
Engagement flow
One pursuit. Four controlled steps.
Fit check
Confirm deadline, document completeness, external-support permissions, and whether the fixed scope can produce useful value.
Secure intake
Agree the written scope and handling terms, then work from a buyer-approved folder with only the authorized source materials.
Build & review
Produce the matrix, schedule, gap register, and annotated review with a short buyer checkpoint on unresolved issues.
Final sweep
Recheck the latest approved draft and hand back the final compliance view and unresolved-risk list.
See the work first
Inspect a public-solicitation sample before sharing anything.
The sample demonstrates requirement traceability, ownership, risk labeling, and a final-sweep checklist. It is retrospective and is not customer work.
Your team stays in control.
Proxima does not approve the bid decision, create unverified qualifications, determine price, interpret legal or insurance terms, contact the issuer, or submit on your behalf. All technical claims and final decisions remain with your authorized team and advisers.
One live pursuit
Tell us the deadline and where the proposal is getting stuck.
We will respond with a quick fit decision before requesting documents.
Start the fit check